How do I document the long-stay guests at my RV park for a buyer?

Long-stay guests change how a park earns, and a buyer will ask about them first. Create a simple register with one line per site: who stays, since when, the rate, what the rate includes and when it was last changed. Add the written agreement or note where there is none, and flag any informal arrangement so it does not surprise anyone.

Then add the payment record. Show how each guest pays, how reliably, and whether anything is owed. Compare it with the bank deposits so the register can be checked.

Explain the practical side too. Who handles utilities, hook-ups and site upkeep for these guests? Are there special arrangements, such as an extra storage area or a handshake discount? Ask yourself which guests are likely to stay and which may leave when ownership changes, and be candid about it. Keep the information organized by site, and treat guests’ personal details with care until a buyer is serious. Your lawyer can advise on what agreements say about a change of owner and what may be shared. After closing, a new owner should plan how to introduce themselves to these guests. Consider a short note on each long-stay guest’s habits, such as quiet hours and upkeep, so the new owner starts informed.

Key takeaways

• Keep a register with one line per long-stay site.
• Attach each agreement and a payment history.
• Flag informal arrangements before the buyer finds them.