How do I prepare my glass shop’s inventory of windshields for a handover?

Windshields are bulky, fragile and tied to specific vehicles, so a vague "we have lots of glass" will not satisfy a careful buyer. Build a simple list with the vehicle fit, supplier, date received, and condition of each piece. Tag the racks to match the list so anyone can find an item in seconds.

Then sort the stock into groups. Fast movers go together. Slow sellers and models that have not been requested in a long time go in another group. Cracked, chipped or scratched glass, and anything with a damaged seal strip, should be written off or set aside clearly rather than hidden in the count.

Check the paperwork behind the shelves. Compare your list with supplier invoices, return credits and open orders. If some stock came on consignment or is held for a customer deposit, say so. Ask your accountant how the stock appears in your books and whether the count and the books agree. Plan the handover day too. Agree who counts, who signs off, and how stock sold between the count and the closing will be handled. Photograph the racks on count day, so both sides can refer back to what stood where.

Key takeaways

• Label every rack and keep a list showing fit, supplier, date and condition.
• Group fast movers, slow sellers and damaged glass separately.
• Agree how a final count and sign-off will work on handover day.