What is a sensible way to check a repair van’s parts stock count?

Choose the day carefully. Counting at the start of a shift, before technicians have used anything, gives a clean picture. Ask for the written stock list for each van first, then count against it. Note differences in both directions, because extra parts that nobody recorded matter as much as missing ones. Do this before the stock is touched by anyone else.

Look beyond quantity. Check condition, age and whether the part still fits appliances people actually repair. Boxes of discontinued components may sit on the shelf for years and have little use. Ask which parts turn over often and which have not moved. Photograph each count and keep the sheets, so that anyone can later check what was in the van on the day you looked.

Learn the habits behind the numbers. How does a technician record a part used on a job? Who reorders? Are there rules about personal stock? If parts are not tied to invoices, losses can go unnoticed. Also check how the stock is financed. Parts bought on supplier credit may still be owed. Ask your accountant how stock is treated in the purchase, and agree on a count date in the contract.

Key takeaways

• Count several vans yourself and compare each count with the written list.
• Judge condition and usefulness of parts, not only how many there are.
• Ask how used parts are recorded against jobs and who reorders.
• Agree on a count date and write it into the contract.