How do I explain my garage’s fleet maintenance schedule to a buyer?

Start with a simple table. For each fleet customer, show how many vehicles you service, which jobs are routine, how often they come in and how work is booked. Note which accounts book themselves, which you remind, and which depend on one contact at the customer. A buyer reads that last column closely.

Then attach the paper. Gather the written agreements, quotes or purchase orders behind each account, and note any terms that end or change when ownership changes. If an account is based on a handshake, say so plainly and explain how long it has run. Your lawyer can tell you which agreements need the customer’s consent to move to a new owner.

Next, show how the work is done. Describe the bays, technicians and mobile vehicles assigned, what happens when a fleet vehicle breaks down between visits, and how invoices are issued and paid. Include slow-paying accounts honestly, along with any dispute history, so the buyer hears it from you first and not from a customer. Finally, offer introductions. Many buyers want to meet the key fleet contacts before closing, and a joint visit shows the relationship can pass on. Let your accountant confirm that the fleet revenue in your schedule matches the books.

Key takeaways

• Make a one-page table of fleet accounts, vehicles, intervals and who books them.
• Attach the agreement or purchase order behind each account.
• Offer joint visits so key contacts meet the buyer before closing.