How do I prepare my salon’s staff schedules and payroll records for a buyer’s review?

Start with a roster: each person’s role, usual hours, pay method and start date. Salons often mix employees and independent chair renters, so label each person clearly and make sure the paperwork matches that label. Ask your accountant to confirm that the records follow the arrangement you describe.

Next, line up the schedules against payroll. A buyer will notice if rosters show a full team and payroll shows less, or the other way around. Explain any gaps, such as a stylist on leave or a new hire. Write down how commissions, product sales bonuses and tips are calculated and paid.

Think about what buyers worry about: who has a client following, who might leave, and whether anyone has a written agreement. Have those agreements ready, and decide in advance how and when staff will be told. Timing matters, so discuss it with your advisor. Keep the folder tidy, dated and in one place. A well-prepared file shortens the buyer’s review and builds confidence. If staff schedules change often, add a note explaining the reasons, such as seasonal demand or clients requesting particular stylists. Context makes ordinary variation look ordinary. Keep a short cover page that says what each document is and which period it covers, so the buyer’s advisor can follow it without calling you.

Key takeaways

• Label each person clearly as employee or independent renter.
• Make rosters and payroll records agree, and explain any gaps.
• Plan when and how staff will hear about the sale.