How do I prepare staff schedules and cleaning routines for a gym buyer?

Start with the schedule. Lay out each role by shift, including opening and closing, front desk, floor staff, instructors and cleaners. Show who covers when someone is sick, and which staff are on regular hours compared with casual. Note any informal arrangements, such as a staff member who leaves early on certain days, so the buyer does not discover them after closing.

Then document cleaning. List tasks by area and by time, such as changing rooms, equipment wipe-downs, floors, mirrors and laundry, and name who is responsible for each. Include supplies, suppliers and how often they are ordered. If you use a checklist or sign-off sheet, include a few completed ones as proof that the routine is followed. Standards that exist only in your head are the first to slip.

Finally, walk the buyer through a full day. Let them see handovers, opening procedures and how problems get reported. Ask staff what would help the new owner, and be careful about what you promise about employment terms on their behalf. Your lawyer can advise on how staff arrangements pass to a buyer. Offer a short period of support after closing so staff see continuity. Keep copies of the final pages.

Key takeaways

• Write each role by shift, with cover plans for absences.
• Document cleaning tasks by area, time and responsible person.
• Walk the buyer through a full day so nothing important stays unspoken.