How do I present occupancy trends when selling my coworking space?

Use the same method every month. Decide what counts as occupied, whether a signed but not yet started membership counts, and how you treat discounted or free seats. Write that definition on the page, because a buyer will ask and an inconsistent method raises doubt.

Show more than one number. Total occupancy can hide that private offices are full while flexible seats sit empty. Break it out by space type and by member type. Add the average length of stay so the buyer sees how stable the full seats are.

Explain the swings. If there was a dip, say why: a large tenant left, a renovation closed part of the space, a neighbouring competitor opened. If there was a rise, say what caused it. A buyer will forgive a hard stretch when the seller understands it. Reconcile everything. The occupancy chart should line up with invoices and the books. Your accountant can help prepare that. Add a forward view too: signed renewals, notice given and enquiries in progress, labelled as expectations and not promises. Avoid cropping the chart to hide a poor period, since a buyer will ask for the full record anyway.

Key takeaways

• Define occupancy once and apply it the same way across every month.
• Split by space and member type and show how long members stay.
• Explain dips plainly, and reconcile the chart to the financial statements.
• Add signed renewals and notices as expectations, never as promises.