How should I document my after-school activity curriculum for a buyer?

Start with an outline of the whole program: themes, age groups, sessions and how activities build on each other. Then write each activity on a single template so it reads the same way. Include time needed, staff required, supplies, instructions and what to do if it goes wrong. Add photos or sample work where they help a new leader picture the session.

Next, sort the content by origin. Which activities did you design? Which came from staff, parents, a partner organization or a purchased kit? Keep any licences, permissions and receipts with the item. Buyers will ask what they may continue to use and what they must replace. Ask your lawyer about ownership of the material, and about how to record who created what.

Finally, think about presentation. Group the documents in a folder or shared drive with a clear index and a version date, and mark what is current. Keep parent-facing materials separate from internal ones. Have a staff member who did not write the plans try one activity from the page alone, and fix whatever confuses them. That test shows what a buyer would face. Also keep names of children and any photos out of the sample files you share.

Key takeaways

• Use one template for every activity, covering goal, age, materials, steps and safety notes.
• Record which content you created and which came from others, with permissions.
• Test the pages by having a colleague run one activity from them alone.