What roaster equipment manuals and service notes should I hand a buyer?

Start with a list of every machine: the roaster, afterburner or exhaust, cooler, grinders, packing equipment, scales and any compressors. Next to each, put the manual, the serial number, the date you bought it and who services it. If a manual is lost, say so and note where a copy might be found.

Then add the history. Collect service reports, repair invoices and parts receipts into one folder, in date order. Include cleaning schedules and any checks you do each day, such as drum and chaff-collector upkeep. These show a buyer how the roaster is treated and what is likely to come next.

Write down the things only you know: favourite roast profiles, settings that matter, the odd noise that is harmless and the one that is not. Keep this to practical notes, not sales talk. Finally, flag anything leased or financed, and tell the buyer which technician knows the machine best. Ask your lawyer how the equipment will be listed in the sale documents. Present the folder in person, walking the buyer past each machine, so the notes make sense in context and questions are answered on the spot. Offer a short training session on the roaster if the buyer is new to it.

Key takeaways

• List every machine with its manual, serial number and servicing contact.
• Put service reports and invoices in date order.
• Write down roast settings and quirks only you know.
• Flag leased or financed equipment before the buyer asks.