How do I hand over my promotional products company’s client artwork library?

Start by finding where the artwork lives. Files are often scattered across old computers, email threads, a supplier’s portal and a designer’s hard drive. Collect them into a single, organized structure by client and job, with the final approved proof, the production files and the date of the last order. Make a second copy so nothing depends on one device.

Then sort out ownership. Some files are the client’s own logos, which you hold only to produce orders. Others may be designs you or a freelancer created. Ask your lawyer who owns what, what clients and designers agreed to, and whether you need their consent before the library passes to a buyer.

Plan the handover. Give the buyer a short guide to your naming system, which fonts and colours you use, and how files go to decorators. Add notes on any client with special brand rules, such as approved colours or placement. Transfer access on closing day, change passwords, and remove your own copies once your lawyer confirms that is right. A well-kept library tells a buyer that reorders will be quick and that the clients will stay satisfied.

Key takeaways

• Collect scattered files into one library by client and job, with final proofs and a backup.
• Separate client-owned logos from designs you or a freelancer created.
• Transfer access at closing, change passwords and clear out your own copies.