How do I prepare my meeting room equipment list for buyers?

Group the list by room and by function: furniture, screens, audio, cabling, kitchen items, cleaning gear, signage and storage. For each line, add the make or description, a rough age, condition notes and a photo. Where you have receipts, manuals or warranties, mention them and keep copies together.

Be clear about ownership. Separate what you own from what is leased, financed or borrowed, and list anyone else holding a claim. Buyers will ask, and your lender or lessor may need to be involved. Also separate items that belong to the building, which might stay with the landlord, from items that belong to the business.

Finally, state what is included and what is not. Personal pieces, clients' left-behind items and anything you plan to take with you should be named. If an appraiser is going to value anything, find out what format they prefer. Update the list before closing so it matches what the buyer walks through on the final visit, and have your lawyer attach it to the agreement. Round out the list with spare parts, cables and adapters kept in cupboards, since those small items are often forgotten and easy to remove by mistake. Note which items are broken or waiting for repair.

Key takeaways

• Photograph and list every item by room, with age, condition and paperwork.
• Mark leased, financed and borrowed items separately from owned ones.
• Say plainly what is included and attach the final list to the agreement.