How should I prepare my medical supply store’s rental equipment list for a buyer?

Start with a physical count. Walk through the store, the storeroom and, where possible, check out items with renters. Match each unit to a record, and tag anything that is missing, damaged or past use. A buyer who spots an item you could not account for will question the rest of your list.

Add the details a buyer will ask about. For each item, show when it was acquired, when it was last serviced or inspected, how often it has been out, and whether it is owned outright or financed. Note which units need repair, which should be retired and which have special handling needs. Honest condition notes save arguments later.

Finally, explain the rental practices around the list. How do you collect equipment, clean it, check it and replace it? What happens with overdue items or deposits? Describe how rates are set and what paperwork renters sign. Your accountant can help you present income by item, and your lawyer can check what goes to the buyer. Update the list again just before closing, and sign off the final version with the buyer so there is no argument about what was handed over.

Key takeaways

• Count every unit in person and match it to a record.
• Show ownership, condition, service history and renter for each item.
• Explain how rentals are cleaned, checked and recovered.
• Update the list before closing and agree the final version with the buyer.