How do I prepare my shredding company’s driver and bin-route logs for a buyer?

Logs are your proof that the service happens as promised. Collect them for each route across several periods, and make sure each entry shows the date, driver, vehicle, stop, number of bins emptied and arrival time. Sort them so a buyer can follow one route from start to finish without help.

Look for gaps and oddities before the buyer does. Missing days, unexplained changes of driver or bins marked as skipped will draw questions. Where you can, add short notes explaining what happened. Do not rewrite or rebuild old records; if something is missing, say so. A buyer will trust honest gaps more than tidy fiction.

Add a cover page: how routes are built, how bins are tracked, where the logs are kept and who fills them out. If drivers keep any logs the company is formally required to keep, ask your lawyer whether the records are in order. Your accountant can help you match the logs to billing. Redact customer names at first, and release complete logs once confidentiality is signed. A buyer will also want to see how bin counts line up with what customers are charged, so be ready to explain any difference between the two.

Key takeaways

• Organize logs by route and period so they can be followed alone.
• Explain gaps honestly instead of rebuilding records.
• Redact customer names until confidentiality is signed.