How do I hand over my food truck’s event organizer contacts?

Gather names, events, usual dates and what you know about how each organizer chooses vendors. Note who you talk to, how you applied, what you paid and how you have been treated. Mark which relationships are warm and which are only a booking form. Also record the events that turned you down, and why, because the buyer can learn from them.

Be honest about how much the spot depends on you. Some organizers book trucks they know by sight, and others use an open application. Tell the buyer which is which. If a place was given because of a personal favour, say so, and do not promise that it will continue.

Then arrange the handover. Introduce the buyer at an event, or by phone, and offer to attend the first booking with them. Share the calendar of application dates so nothing is missed in the first season. Ask the organizers whether they need any new paperwork when ownership changes. Agree on how long you will remain a contact, and keep to it. If the organizers usually pay at the end of an event, or collect a fee up front, explain that cycle too, so the buyer’s first season does not surprise them. Add any rules about generators, signage or set-up times that each organizer enforces.

Key takeaways

• Record each organizer, event, date and how your spot was earned.
• Tell the buyer which relationships depend on you personally.
• Introduce the buyer in person and share the application calendar.