How do I show a buyer my embroidery shop’s machine uptime and servicing records?

Build the record machine by machine. For each one, list the make, when you bought it, who has serviced it, what was replaced and what it cost. Attach invoices where you have them. If you kept a log of breakdowns, even handwritten, include it. Where records are missing, say so rather than filling the gap with a guess.

Next, show how busy the machines are. Many record stitches, hours or completed jobs, so photograph the counters and explain what they mean. Pair them with a few weeks of the order book, which lets a buyer see demand and capacity together.

Be candid about weak spots. A head that sticks or a motor that was replaced is easier to accept when you explain it up front. A buyer who finds the problem alone will question everything else you said. Invite the buyer’s technician to inspect before closing. Ask your accountant how the machines should be listed in the sale, and your lawyer to confirm there are no leases or liens on them. Offer to run a normal order while the buyer watches, so uptime is something they see rather than something they are told. Keep the proof of any recent major service.

Key takeaways

• Keep one folder per machine with invoices, repairs and counter readings.
• Say plainly where records are missing or faults remain.
• Let the buyer’s technician inspect the machines before closing.